Frequently Asked Questions

Am I eligible to exhibit at the Miami Book Fair?

How do I apply to become an exhibitor?

To apply as an exhibitor, please ensure that you use the online application process.

Once the application is submitted, what happens next?

After your application is submitted, Squad Up, the company that collaborates with Miami Book Fair will send you an email confirming receipt of your application.  It will take approximately 5 – 10 business days to receive an email from Squad Up with confirmation that your application was approved and with payment instructions.

Is there a deadline to submit applications for Exhibitor Booths?

We will be closing booth sales once all our available spaces have been sold. To ensure that your application is considered, please submit your completed exhibitor application and payment as soon as possible. Please note that the application process will be finalized until payment is received.  All vendors will receive notification of your booth assignment during exhibitor registration on November 17th and 18th, 2023.

How do I submit payment?

Payment options are through credit card or Paypal.  Note that payment for Writer’s Row will be immediate, however, half or full booth may take up to 10 business days for the transaction to clear.  For more information, please refer to the Exhibitor application.

What happens to my booth after hours?

Miami Dade College offers 24-hour security available for exhibitors after business hours. To safeguard exhibitor merchandise at the end of the day, all booths must be covered and secured.

Are there any limitations with the booth space for approved exhibitors?

Please refer to the Terms and Conditions on the Exhibitor Application.  Vendors with incomplete applications will receive an email with further instructions, and the application will remain pending until additional information is received.  Exhibitors are strictly prohibited from assigning, subletting, or sharing any portion of their allotted space at the Miami Book Fair.  Our Book Fair team will be responsible for the placement of all exhibitors. We highly recommend securing your spot as soon as possible, as booth space is limited and quickly sells out.

What is the space criteria?

It is important to maintain walkways that are safe and accessible to people with disabilities at all times for the benefit of public safety. Exhibitors are required to keep their displays and materials within the designated booth space(s), and distributing flyers or merchandise outside of the assigned area is prohibited. Failure to comply with these guidelines will lead to removal from the Fair.

Where is the Miami Book Fair located?

It’s located in the area surrounding Miami Dade College’s Wolfson Campus in the downtown central business district which will be closed to street traffic during the Book Fair.

What are the operating hours for the Street Fair?

The Street Fair will take place on November 17-19, 2023. On Friday, November 17, the fair hours will be from 12 p.m. to 7:00 p.m. On Saturday and Sunday, November 18 and 19, the hours will be from 10 a.m. to 7:00 p.m. Please note that exhibitor booths are required to stay open during these hours.

What is the cancellation policy?

Exhibitors who choose to cancel their participation and provide written notice prior to September 15, 2023, will be refunded, but will incur a $200.00 penalty fee. Any cancellations after September 15, 2023, will not be eligible for a refund.

How do I register and setup during the Miami Book Fair Street Fair dates?

Exhibitors will receive comprehensive instructions before the event, covering unloading, registration, and booth setup. It’s worth noting that the process will vary from previous years.

Can I select my booth location?

No, booth location will be provided to you during the registration process either on Thursday, Nov 16th (1 pm – 4 pm) or Friday, November 17th (7 pm – 9 pm).

Can I bring my own tables and chairs?

Unfortunately, we do not permit the use of outside tables and chairs.  However, you can pay for extra tables and chairs through our online application, or at our Check-in location.

Does the Fair provide electricity to exhibitors? If so, how much would the fee be?

As a Full or Half booth exhibitor at the Miami Book Fair, you have the option to access electricity for a fee. To learn more about this opportunity, please refer to the Exhibitor application.

Are there any nearby hotel accommodations?

To assist you in finding nearby accommodations, here are some hotel options close to the fairgrounds: Courtyard by Marriott with phone number 305.374.3000, Holiday Inn with phone number 305.371.4400, Hilton Miami Downtown with phone number 305.374.0000, Marriott Biscayne Bay with phone number 305.374.3900, and Hyatt Regency Miami with phone number 305.358.1234.  As a point of reference, you may create your own hotel search closest using the following address: 300 NE 2nd Avenue Miami, Florida 33132, this is one of the buildings located within the Miami Book Fair grounds.

What happens if there is unexpected weather? What will occur in case of unforeseen or severe weather?

Due to the unpredictable nature of weather, each table will be equipped with a large plastic cover as a precaution. We highly recommend exhibitors to bring additional protective covering to ensure the safety of their merchandise. Please note that Miami Book Fair cannot be held responsible for any damages incurred by books or merchandise due to inclement weather.

When will I be exhibiting?

If you bought a Half Booth or a Full Booth, you will be exhibiting from Friday, November 17 to Sunday, November 19, between 10:00 a.m. and 7:00 p.m.

Writer’s Row will be specific to the day or day(s) purchased.

How many books should I bring? Is there a limit?

Organizations are advised to evaluate their own requirements and bring along the necessary amount of books. Exhibitors are welcome to bring as many books as they deem necessary for their participation noting the size of booth purchased to contain all merchandise.

Is book storage included?

If you purchase a Full or Half Booth, you have the option to pay a charge for the storage of your books prior to the Fair. Please refer to the Exhibitor application for further details.

When can I ship my books?

If you have selected our book shipping service for the fair, you will receive shipping instructions and package labels by the second week of October. *Please do not send any books or packages until you receive this information.  Additionally, registration details for the event day will be sent to you via email by November 1, 2023.

Does the Book Fair take any portion of our sales?

No, the Miami Book Fair does not collect any fees associated with any sales.

Do I need a Florida Sales Tax Number?

All exhibitors must provide their Federal ID Number or Social Security Number to exhibit at the Book Fair.  A “Sales and Use Tax Return” form (DR-15CS) from the State of Florida Department of Revenue will be provided in your registration packet.  Exhibitors are responsible for the collection and remittal of all sales taxes.  As an exhibitor at the Fair, it is your sole responsibility to cover any fees and assessments required by federal, state, or local laws.

Is there onsite help available with booth setup?

Miami Book Fair cannot offer assistance with booth set up or break down due to limited staff. Exhibitors are strongly advised to bring their own handcarts and helpers to load and unload their materials.

Are we able to do a book signing?

All exhibitors are welcome to have author signings of their books during booth hours of operations.

Does the ID banner only show the fair’s logo, or will the fair allow an exhibitor to show its company logo? Is there an extra cost?

Only the Miami Book Fair and Miami Dade College logos will be shown on the ID banner. There are no exemptions to this policy.

Are there any materials/books that we are not allowed to sell at the Fair?

For items to be sold at the Miami Book Fair, they must be book-related and approved by the fair organizers.