Frequently Asked Questions
Once the application is approved, you will receive a confirmation email from Squad Up with instructions on how to proceed with payment. If you have selected our service for shipping your books directly to the fair, you will receive information regarding shipping instructions and package labels by the second week of October. Do not send any books or packages until you receive our information. Registration details for the day of the event will be sent via email by November 1.
Book-related merchandise must be approved by MBF. Miami Book Fair has the right to refuse participation by any company or organization at its sole discretion.
No exhibitor shall assign, sublet or share any part of the space allotted.
Miami Book Fair will assign placement of all exhibitors. Please be advised that booth space is limited and sells quickly. Once we sell our allotted space, we will close booth sales. Therefore, we encourage you to submit your completed exhibitor application, agreement and payment as soon as possible. No application will be considered and processed, unless payment is received. You will receive notification of your booth assignment during exhibitor registration on November 18, and 19, 2021.
Am I eligible to exhibit at the Miami Book Fair?
In order to exhibit at the Miami Book Fair you must either sell books, book-related products, or promote a literacy-oriented program. You must either be a bookseller, publisher, or a non-profit organization focused on literacy or educational issues. All craft/artisanal merchandise must be approved by Book Fair staff prior to the event.
Where is the Miami Book Fair located?
In downtown’s central business district surrounding the Miami Dade College, Wolfson Campus, which will be closed to street traffic.
What hours is the Street Fair open?
Street Fair hours will be from 12 p.m. to 7:00 p.m. on Friday, November 19; 10 a.m. to 7:00 p.m. on Saturday, November 20 and 10 a.m. to 7:00 p.m. on Sunday, November 21, 2021. Exhibitor booths must remain in operation throughout these hours.
What is the cancellation policy?
Exhibitors who cancel will receive a refund, but will be charged a $200.00 penalty fee only if written notice is received by September 15, 2021. Cancellations made after September 15, 2021 will receive NO REFUND.
How do I register and set up?
Exhibitors will receive specific instructions regarding unloading, registration and setting up booth prior to event. Please be aware that the process followed in previous years will be changing.
Are there any hotel accommodations?
For your reference, there are a number of hotels close to the fairgrounds, including: Courtyard by Marriott, 305.374.3000; Holiday Inn, 305.371.4400; Hilton Miami Downtown 305.374.0000; Marriott Biscayne Bay, 305.374.3900; Hyatt Regency Miami, 305.358.1234.
Do I need a Florida Sales Tax Number?
To exhibit at the Book Fair, all exhibitors must provide their Federal ID Number or Social Security Number. A “Sales and Use Tax Return” form (DR-15CS) from the State of Florida Department of Revenue will be provided in your registration packet. Exhibitors are responsible for collection and remittal of all sales taxes. Fees and assessments required by any applicable federal, state, or local laws in connection with exhibitor participation in the Fair is the sole responsibility of the exhibitor.
What is the space criteria?
To ensure public safety and handicap accessibility, passable walkways must be maintained at all times. All exhibitors must keep all displays and materials within the constraints of the booth space(s). Handing out flyers or merchandise to fairgoers outside of assigned booth space is not allowed. Failure to adhere to these directions will result in your removal from the Fair.
What happens if there is unexpected weather?
Weather can be unpredictable. One large plastic cover will be provided for each table. Exhibitors are encouraged to bring additional protective covering to protect their merchandise. Miami Book Fair will not be held responsible for damage done to books or merchandise by inclement weather.
When will I be exhibiting?
Participants that have purchased a Half Booth or a Full Booth will exhibit on Friday, November 19 – Sunday, November 21 10:00 a.m. – 7:00 p.m.
How many books should I bring? Is there a limit?
There is no limit to the amount of books an exhibitor can bring. All exhibitors are recommended to gauge the needs of their own organization.
How much should I sell my books for?
Each organization must price their books independently. The Miami Book Fair cannot determine the price of your books.
Does the Book Fair take any of our sales?
Is book storage included?
All participants with Full or Half Booths are eligible to purchase storage for their books prior to the Fair for a fee. Please refer to Exhibitor application for specific details.
How do I apply to become an exhibitor?
All applications must be processed via the online exhibitor application
How do I submit payment?
We accept credit card, certified checks (Please make checks payable to: ) and money orders. Please refer to the Exhibitor application for further details.
When is the deadline for submitting an application?
Applications will not be accepted after October 31, 2021
What happens to my booth after hours?
Miami Dade College provides 24-hour security after hours. All booths must be draped down and secure to protect exhibitor merchandise at the end of the day.
Can I bring my own tables and chairs?
Additional tables and chairs are available for purchase on our online application, and onsite during Check-in.
Is there onsite help available with booth set up?
No. Unfortunately, with very limited staff, the Miami Book Fair cannot provide assistance with booth set up or break down. All exhibitors are suggested to bring their own handcarts and assistance when loading and unloading their materials.
When can I set up my booth?
The morning of the Friday of the Street Fair exhibitors will have an opportunity to set up and bring all their supplies to their booths before 8:00 am are open to the public. All exhibitors will receive details about set-up and check-in via email prior to the event.
Can I select my booth location?
No, booth location will be given to you upon check in.
Does the Fair provide electricity to exhibitors? If so, how much would the fee be?
The Miami Book Fair offers electricity to all Full and Half booth exhibitors for a fee. Please see Exhibitor application for more details.
Are we able to do a book signing?
All exhibitors all welcomed to have authors sign their books in their booth times.
Does the ID banner only show the fair's logo or will the fair allow an exhibitor to show its company logo? Is there an extra cost?
The ID banner will only show the Fair’s/College’s logos, there are no exceptions to the rule.
Are there any materials/ books that we are not allowed to sell at the Fair?
All materials other than books must be book related and must be approved by the Miami Book Fair for sale.
Writer’s Row FAQs
Can I purchase a table or a chair for my Writer's Row booth?
Additional chairs are available for purchase for Writer’s Row participants during the application process or onsite during check-in.
As a Writer's Row participant, how many days can I exhibit?
Writer’s Row participants can exhibit on Friday, Saturday, OR Sunday of the Street Fair.
Can multiple authors share a Writer's Row booth?
Does the Fair provide electricity to Writer's Row participants?